Tenant Handbook

Tenant Vendor Requirements

The following requirements apply to the activities of vendors in the building.  The failure of any vendor to comply fully with these requirements may result in the permanent denial of admission of the vendor into the building. 

  • General solicitation activities in any building are strictly prohibited.
  • A vendor shall be permitted access to the building only pursuant to the request of specific tenants, and then only for the purpose of making direct deliveries or completing work to the premises of those and no other.
  • All deliveries and sales must occur during normal business hours.  Where provided, the vendor must utilize building service entrance (loading dock) and freight elevator.
  • Tenants' vendors are permitted in the building when requested using the guidelines listed herein.  The buildings are open to service vendors from 7:00 a.m. to 5:00 p.m. Monday through Friday.

Note: The above should not be construed as granting any vendor continuing rights to conduct business within any office building, and MetroNational Corporation its right to exclude any such vendor from some or all of its buildings, with or without cause, at any time. 

Insurance Requirements for Tenant’s Vendors 

Tenant shall maintain insurance coverage per their Lease Agreement at all times during the term (and prior to the term with respect to activities of tenant under their lease at the building), and each vendor shall maintain minimum insurance coverage outlined below at all times when the vendor performs work in or delivers to the building. Tenant’s vendors (moving companies, construction contractors, etc.) must provide an original Certificate of Insurance to the Property Management Office prior to the work requested. Notify any vendor regarding these requirements prior to your negotiations.  See VENDOR Sample Certificate of Insurance showing: 

  1. General Liability coverage of at least $1,000,000 limits;
  2. Auto Liability coverage including all owned, non-owned and hired vehicles with combined single limits of at least $1,000,000;
  3. Worker’s compensation coverage with minimum Employers Liability limits of $500,000; and
  4. Excess Liability (Umbrella) coverage with limits of at least $5,000,000 of performing.
  5. If performing improvements/alterations to the Company’s suite, Builder’s Risk coverage or an Installation Floater will also be required. MN Coxen, LLC would also be named as Loss Payee as their interests may appear.
  6. The following shall be listed as Certificate Holders on the certificate:

MN Coxen, LLC
920 Memorial City Way, Suite 251
Houston, TX  77024


  • MN Coxen, LLC . and MetroNational Corporation must also be named as Additional Insureds on the General Liability and Auto Liability policies.
  • A Waiver of Subrogation in favor of MN Coxen, LLC . and Metro National Corporation must be reflected on the General, Auto, and Workers Compensation policies.
  • All coverages provided by the vendor shall be primary to any coverage carried by MN Coxen, LLC . and MetroNational Corporation.
  • A Certificate of Insurance evidencing these coverages shall be furnished to the Property Management Office prior to commencement of work.
  • Failure to provide the Insurance certificate will result in delay of work.  

In addition, tenant and vendor will indemnify and save MN Coxen, LLC and MetroNational Corporation harmless from and against all claims, demands and causes of action of every kind in character arising in favor of vendor’s employees, Property Management Office’s employees or other third parties as a result of bodily injury, personal injury, death or damage to property in any way resulting from willful or negligent acts or omissions of vendor, its agents, employees, representatives or subcontractors.  The vendor shall be responsible for all damages and losses sustained by them to their tools and equipment utilized in the performance of all work thereunder.

Each contractor and subcontractor participating in Tenant's Work shall guarantee that their work will be free from any and all defects in workmanship and materials for the period of time, which customarily applies, in good contracting practice, but in no event for less than one (1) year after the acceptance of the work by tenant and Property Management Office.  The aforesaid guarantees of each such contractor and subcontractor shall include the obligation to repair or replace in a thoroughly first-class and workmanlike manner, and without any additional charge, all defects in workmanship and materials.  All warranties or guarantees as to materials or workmanship on or with respect to tenant's work shall be contained in the contracts and subcontracts for performance of tenant's work and shall be written so that they shall inure to the benefit of MN Coxen, LLC and tenant as their respective interests may appear.  Such warranties and guarantees shall be so written that either can directly enforce them and tenant shall give to Property Management Office any assignment or other assurance necessary to effectuate the same.